Vendor Time
Vendor Time is a comprehensive web-based vendor management solution designed to streamline communication and collaboration between companies and their external vendors. The platform focuses on meeting user needs while providing a centralized system to manage all vendor-related activities efficiently.
Country
United States of America
Service
Web Application
Industry
Supply Chain & Vendor Management
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About
The Project
Vendor Time is a comprehensive native mobile vendor management solution designed to streamline communication and collaboration between companies and their external vendors. The app simplifies vendor onboarding, automates workflows, and provides real-time access to critical data, enabling better decision-making. With a user-friendly dashboard and customizable portals, companies can monitor vendor performance, manage contracts, and consolidate information efficiently. Vendor Time leverages cloud-based technology, advanced analytics, and secure reporting to build a strong vendor ecosystem while enhancing operational efficiency and fostering reliable vendor relationships.
Process We Followed
After lining up salient details related to the project, our team outlined a course of action that would be followed to develop a comprehensive solution. The process comprised of identification of problems, considering the relevant factors of the solution, taking note of common challenges faced, technology stack to be used and coming up with the outcome in the end.
1. Problem Identification
To stay competitive, businesses need effective vendor management. Vendor Time streamlines contract handling, automates onboarding, provides real-time data, and strengthens vendor relationships through an intuitive, easy-to-use dashboard.
3. Solution Implementation
We conducted user research and a product discovery workshop to understand vendor needs, define features, and align on technical requirements, while competitor analysis helped identify market gaps for a robust vendor management solution.
2. Feasibility Study
We designed a customized vendor management solution with a web-based portal, vendor registration, consolidated data, detailed reports, and ERP integration, enabling vendors to review orders, track accounts, and access reports seamlessly.
4. Challenges Faced by QSS
Developing Vendor Time posed challenges like API integration, managing messaging flows, booking confirmations, supplier diversity implementation, enhanced security compliance, and handling billboard message reviews efficiently.
5. Final Outcome Achieved
Vendor Time delivers a secure, cloud-based mobile solution that streamlines vendor communications, improves onboarding, offers advanced reporting, and provides a holistic view of service providers, building a strong and efficient vendor ecosystem.
Problem Identification
It is true that addressing vendor management challenges is crucial for many businesses as it may feign the business to be in the competitive market space. However, it is imperative to manage the vendor to keep the organization's digital business active. For that reason, we are aiming to build a vendor management solution that provides an easily navigable dashboard and makes it easy for vendors to get all details.
- Simplify the handling of contracts
- Automating vendor onboarding with self-registration
- Accessible real-time data for better decision making
- Establish better vendor relationship
Feasibility Study
The client's requirement was to build a vendor management solution that helps the vendor to review orders, view account status and download the reports in all accessible formats. Considering all these factors, we decided to streamline all the modals and customize a digital solution with a comprehensible vendor ecosystem.
- The customizable vendor registration portal
- Detailed reports to utilize diverse suppliers
- Consolidation of vendor information
- An intuitive, web-based client-configured portal
- Backed with Enterprise Resource Planning
Solution Implementation
Before diving into development, we aligned on the project vision, goals, and technical requirements to ensure a clear roadmap. This step helped define success metrics, user expectations, and key features, setting a strong foundation for the app’s design and functionality.
User research
In order to understand user behaviours and how people go about performing tasks for a particular solution, we carried out user research and interacted with them to know their opinion about vendor management solutions.
Product discovery workshop
Product discovery workshop is the best way to kick-off the project and steer the same in the right direction. We conducted the workshop in the presence of a project manager, development team and the client. It helped developers to find out everything about the project such as what kind of vendor management solution the client is looking forward to have and how we can devise all the features and functionalities that fulfils the criteria.
After discussing the definite scope, the budget of the project, technical requirements and how to configure the foundation of the platform, the app developers outlined a free-hand structure of the project, defined the success indicators, expected user behaviour, challenges etc. with the client. The discovery workshop answered many key questions which were essential for the development of vendor management apps.
Competitor Analysis
The mobile app industry is one of the most highly competitive industries at the moment. Examining the market and getting a list of competitors in a similar business helped us determine the strengths and weaknesses of the competitors within the market.
Challenges Faced by Team QSS
An app without a challenge is an app not thoroughly looked over. Similar to any other software development activity, even mobile app development has its own set of issues and challenges. Our team of experienced programmers too faced a challenging situation while carrying off the project. Major ones are given below.
- Integration of standard messaging flow
- Administered with API
- Enabling options for booking confirmation and removal of a record
- Implementation of the supplier diversity program
- Enhanced security and compliance management
- Handling the review of billboard messages
Final Outcome
Being a prominent app development company, our end goal is always to build an app that adds unmatched value to the users’ lives and meets the client’s expectations at the same time. Our team of well-versed professionals left no stone unturned to fulfil both the objectives and delivered a native mobile vendor management solution that enhances communications among vendors.
- Provide a holistic view of service providers
- Cloud-based technology manages and keeps every reports secure
- Makes easy to judge the vendor metrics
- Improves onboarding process of vendors
- Leverage advanced reporting and analytics
- Build a strong vendor ecosystem
Boost vendor efficiency by 45% with our streamlined Vendor Time solution—connect, manage, and optimize your vendor ecosystem. Partner with QSS to transform your vendor management today!
Sample Interview Questions
QSS is aiming to build a vendor management solution that provides an easily navigable dashboard and makes it easy for vendors to get all details- Features include-
- Automating vendor onboarding with self-registration
- Accessible real-time data for better decision making
- Establish better vendor relationship
- The customizable vendor registration portal
- Detailed reports to utilize diverse suppliers
- Consolidation of vendor information
- An intuitive, web-based client-configured portal
- Backed with Enterprise Resource Planning.
Yes, the solution has all-in-one vendor management solution, a customizable vendor registration portal that improves onboarding process of vendors.
After capturing all the basic requirements and acquainting clients with wireframes, our in-house team of app developers developed a solution enriched with a highly advanced user-friendly interface.
The app would be available with in-app purchases from Play Store and App Store.
Yes, we have used third party APIs for implemeting push notifications in the app.
Yes, we have implemented AWS cloud-based technology that manages and keeps every reports secure.
Technology Stack
What Our client has to say!
"I chanced upon QSS to develop a vendor management solution for my company and it turned out as a pivotal decision for me. The team of QSS really stood up to my expectations."
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